Sample inspection report
DEMO / ILLUSTRATIVE · Illustrative Full Witness format · PW-DEMO-001
A buyer-designated decision-critical check is unmet.
What needs attention
The required protective insert is absent in this fictional example. Logo-position criteria need clarification. The visible finish and recorded height meet the illustrative brief.
What the conclusion means
Resolve the packing mismatch before relying on that detail. A confirmed match elsewhere does not cancel a decision-critical finding. This report says nothing about uninspected production or food-contact safety.
Findings against the brief
7 illustrative findings shown.
| Check | Buyer’s requirement | Recorded observation | Finding |
|---|---|---|---|
| Surface appearance | Matte finish; no obvious chips in visible areas | Visible surface matches the supplied reference | Green · Meets agreed check |
| Sample height | 92 mm ± 2 mm | 91.8 mm recorded in this fictional example | Green · Within agreed range |
| Logo position | Centered to buyer artwork; offset tolerance not supplied | A placement difference needs a clearer reference | Amber · Clarification required |
| Received contents | 1 mug, 1 retail box, 1 printed insert | All listed sample items present | Green · Matches received checklist |
| Protective packing — decision-critical | Molded protective insert required in the buyer brief | Required protective insert absent from the fictional received sample | Red · Does not meet brief |
| Food-contact / chemical safety | Excluded from observational scope | No laboratory testing performed | Not assessed · Not a pass |
| Bulk-production consistency | Excluded; received sample only | No random production-lot sampling performed | Not assessed · Not a pass |
How evidence is organized
In a real job, the photos and video should document the received sample. The three images below illustrate the layout only.
Illustration only
Illustration only
Illustration only
Questions for the supplier
1. Please confirm the protective insert that will be included and provide a revised packed sample. 2. Please provide approved logo artwork with a positioning tolerance. 3. Please confirm whether any changes are planned before production and provide the revised specification.